How to Use QR Codes at an Event
Events are where QR codes earn their keep: they replace queues, paper schedules, and the lost feedback form. Plan one code per job and label each clearly. You can do all of this free at liveqr.codes — no signup needed for a static code, and a one-time $1.99 upgrade unlocks unlimited dynamic codes with scan analytics.
Steps
- Map the attendee journey — List every touchpoint: invitation, ticket, entrance, session rooms, sponsor stands, exit. Assign at most one code to each.
- Create separate dynamic codes — Distinct codes give you distinct scan data, so you learn which signage and which sponsors actually worked.
- Print large for wall signage — Entrance and hallway codes should be 15 cm or larger so several people can scan from a distance at once.
- Plan for weak connectivity — Venue WiFi is unreliable. Keep destination pages light and provide a printed fallback for the schedule.
- Close the loop after the event — Re-point the entrance codes to a feedback form or the recordings page once the event ends — the printed material keeps working.
Pro tips
- Put a short instruction under every code
- Test all codes on site the day before
- Reusing signage next year only works with dynamic codes
Frequently asked questions
How big should event signage QR codes be?
At least 15 cm for codes scanned from a couple of metres; larger for stage or banner placement.
Can one code do everything?
It can, but you lose the per-placement analytics that tell you what worked. Use separate codes.
What if the venue WiFi fails?
Keep pages lightweight, avoid heavy PDFs, and provide a printed backup for critical information.
liveqr.codes is a free QR code generator. Static codes are free and unlimited with no signup; a one-time $1.99 lifetime upgrade adds unlimited dynamic codes with editable destinations and scan analytics. Download every code as a high-resolution PNG or vector SVG.